Submissions

Author Guidelines

Instructions to authors  

The journal Transfuze a hematologie dnes (Transfusion and Haematology Today) is a peer-reviewed professional journal focused on physicians, scientists, and paramedical staff (especially members of the Czech Society of Hematology, the Society for Transfusion Medicine, and the Czech Society for Thrombosis and Haemostasis of the ČLS JEP) about recent developments in transfusion medicine and haematology, with the possibility of publishing related topics from other medical disciplines.

1. Sections of the journal

1. An editorial is a commentary by an expert, selected by the editors, on a current issue or publication published in a given issue of Transfusion and Haematology Today. It should be 1-2 pages long, with a maximum of 10 citations.
2. An original contribution is a communication of the results of the authorsʼ own research work, with a maximum length of 10-15 pages. Maximum of 50 citations.
3. A review provides an overview of selected topics in the range of 15-20 pages. Maximum of 80 citations.
4. A case report is a report on an interesting case. The scope is up to 5-10 pages. Maximum 20 citations.
5. Guidelines are issued by the Society for Transfusion Medicine, the Czech Society of Haematology, the Czech Society for Thrombosis and Haemostasis of the ČLS JEP, or their specialist sections.
6. Reports from congresses, symposia, conferences, and study stays are prepared by direct participants in the event. Up to 5 pages.
7. Selections from the press, internet sources, and book reports include searches of current articles from reputable sources and reviews of newly-published books, especially in the field of transfusion medicine and hematology.
8. The reports of the Society for Transfusion Medicine,the Czech Society of Haematology, and the Czech Society for Thrombosis and Haemostasis provide information about the latest developments concerning these professional societies. 1-3 pages.
9. Letters to the Editor, Discussion is a section for comments or controversies concerning not only professional, but also organisational, ethical, and other issues. Contributions to this section can be up to 5 pages long.
10. Personal reports report on significant life anniversaries of the members of the above-mentioned professional societies. Maximum of 2 pages and photographs.

1. Requirements for manuscripts

1. General requirements

Manuscripts written in Czech, Slovak, or English are accepted. Manuscripts sent to the editors must be formulated definitively; no additional major changes are allowed.

The editors will decide individually whether the imprimatur of the head of the department should be provided.

Only manuscripts that have not been published elsewhere and will not be submitted to another professional journal can be accepted for publication in Transfusion and Hematology Today, with the exception of congress abstracts and guidelines. This will require the agreement of the editorial boards of the journals.

1. Spelling and abbreviations The manuscript must conform to the current rules of Czech or Slovak spelling. We recommend avoiding Anglicisms in a Czech or Slovak text. British English must be used for submissions prepared outside the Czech Republic and Slovakia. If it is necessary to abbreviate a frequently repeated expression in the text, the abbreviation should be given in brackets after the first use of this expression in the text. Abbreviations should not be used in the title.
2. Nomenclature In order to avoid indirect advertising, the generic name is used for specialised medicines; the product name used by the manufacturer may only be mentioned once (at the point of its first occurrence in the text), and the use of the manufacturing name in the title should be avoided.
3. Use of other materials Materials (diagrams, figures, graphs, etc.) taken entirely from other publications may only be published with the permission of the person/publisher who holds the copyright. Permission should also be sought from the authors of works in press, unpublished data, or personal communications. Consent is not required if the material is modified by the authors.
4. Ethical considerations When reporting on clinical trials with patients or patientsʼ case reports, the manuscript should contain a statement that the study has been approved by the ethics committee. As a general rule, patient names or initials or hospital or protocol numbers should not be reported in the text or appendices.
5. The authorsʼ contributions to the manuscript must be indicated in all cases except for contributions by a single author. Each co-author must have made a significant contribution to the design, preparation, acquisition, or analysis and interpretation of the data, written the first draft (or parts of the manuscript), or critically revised or commented on the manuscript. All authors must approve the final version of the manuscript.
6. Conflict of interest In the case of support for a study or experiment by a healthcare business, this support must be declared. The editors of the journal, on the recommendation of the Board of the ČLS JEP, require authors to declare whether or not the work has been influenced (directly or indirectly) by corporate interests. The recommended minimum text is:
7. a) The authors declare that they have no conflict of interest in relation to the topic, development, and publication of this article and that the development and publication of the manuscript was not supported by any pharmaceutical company.
8. b) The author declares that he/she has been contracted by XY in the past 24 months in relation to the origin and topic of the article, has received financial support from XY for the work and publication, has been supported by XY to participate in a professional event, is a member of the Advisory Board of XY, etc. (select as appropriate).
9. Manuscript processing Manuscripts (prepared in Word, Times New Roman font size 12, 1.5 line spacing) are delivered in electronic form via the OJS editorial system. In the electronic form of the manuscripts, indentation is not used; only paragraphs are separated by the 'Enter' key, not the normal end of the line, and automatic paragraph numbering (especially in the literature section) cannot be used.

Pictorial documentation includes graphs, diagrams, tables, figures, photographs, instrument outputs, etc. All legends should be listed on a separate page at the end of the manuscript. Check that each appendix is cited in the text.

Tables – prepare each on a separate page. Above the table, a legend is given, which includes the serial number (Table 1) and the title, and below the table, notes and explanations are given.

Graphs – send curved graphs in editable form , e.g. in xls, eps, wmf, emf, cdr, ai, or pdf format, not in raster form (jpg).

Images – send electronically in tiff, eps, or jpg formats, number them in the order in which they are cited in the text, and save them individually as separate files. Check that each image is cited in the text. Images should be supplied at the required print quality (at 100% magnification the image must not be out of focus) as follows:

• a picture one journal column wide must be at least 700 pixels (6 cm) wide,
• an image two journal columns wide must be a minimum of 1500 pixels (12.5 cm) wide,
• an image three journal columns wide must be at least 2200 pixels (18.5 cm) wide.

1. Breakdown of the manuscript
2. a) The title page contains: Title of the thesis (in Czech or Slovak and English), Short title of the thesis (for use in the header of other pages) Names of authors – surname(s) of the author or authors and abbreviation of first name (without titles).

Affiliations – full names and locations of the departments or institutions of all authors.

Authorsʼ contribution to the manuscript – for all authors (only initials need to be given), their actual contribution to the preparation of the manuscript (e.g. preparation of the study, treatment of patients, conducting examinations, writing the manuscript, checking, revising the manuscript, etc.).

Acknowledgements – sponsors or individuals, links to grants.

Address – authors should provide their full name, titles, and contact address (including email address) for correspondence.

1. b) Page 2: Summaries

Czech or Slovak summary in up to 300 words.

Summary in English. The summary is given to the same extent as in Czech or Slovak. In the case of a manuscript written in English, the editors do not require a Czech (or Slovak) summary.

Keywords – Czech (or Slovak) and English. In the case of an English manuscript only in English.

1. c) Own text from page 3 onwards

Introduction – the most necessary introduction to the subject, definition of the topic and purpose of the work. Results or conclusions cannot be given here.

File of examined (patients) and methodology or Material and methods – the exact definition of the files, description of the methods used, instruments, reagents, materials (for instruments, materials, and reagents the manufacturer is mentioned), statistical methods. Procedures should be described in such detail that they can be reproduced by other sites. The number of observations and the statistical significance of the results shall be reported.

Results

Discussion – authors take a position on their own results and compare them with the results of other authors.

Conclusion – short summary of the work (does not have to be provided).

References – see detailed instructions below (not included in the scope of the thesis)

1. d) Appendices Include figures, graphs, diagrams, and tables.

References are numbered in the text of the manuscript in the order in which they were first cited in the text. References in the text, tables, and figure captions are numbered in Arabic numerals in the square brackets. For all types of citations, the form given in Index Medicus is used. If there are not more than 6 authors, all authors are listed. If there are more, the first 3 authors are listed with the addition of “et al,”. It is also recommended to include the DOI of the article after the standard citation.

Journal citation (example) – Bláha M, Jebavý L, Široký O, et al. Side effects of hemapheresis. Internal Med. 1989;10:972—981.

Electronic citation (only if the standard citation is not yet available or in the case of electronic journals) – Pellicano F, Cilloni D, Saglio G, et al. FOXO transcription factor activity is partially retained in quiescent CML stem cells and induced by tyrosine kinase inhibitors in CML progenitor cells. Blood; published online December 1, 2009. DOI 10.1182/blood-2009-06-226621.

In English citations, capital letters are used only for the first word, proper names, geographical names, names of cooperative groups, etc.

Chapter in book (example) – Starý J. Transplantation of hematopoietic stem cells in non-hematological diseases. In: Vaňásek J, Starý J, Kavan P, Vaňásek J Jr. Bone marrow transplantation. 1st ed. Prague, Galén, 1996;117-126.

1. The editors will not accept submissions

- that do not comply with the formal requirements set out above,

- that were unfavourably reviewed by reviewers,

- if it is not the intention of the editorial board and the mission of the journal to publish the issue.

In other cases, the editors reserve the right to make corrections or to return the manuscript to the author for appropriate editing after the reviewersʼ comments.

1. INSTRUCTIONS FOR the uploading of AN ARTICLE INTO THE EDITORIAL SYSTEM

The procedure for inserting an manuscript is as follows:

• If you have never worked in our editorial system before and therefore do not have a user account, you must first register.
• Fill in the registration form (it is necessary to tick the consent to the processing of personal data, and if you want to be a reviewer for our journal, this last box should also be ticked).
• A registration confirmation will be automatically sent to the email address you provide, along with a recap of your username and password. You can then log in to the system using this username and password.
• After you have logged in, the home page will open.
• You can submit a contribution by clicking on the Posts link in the top menu. Here you will find a link to [Submit a new post] or [View your work in progress] and full instructions for authors.
• There are 4 steps to uploading a contribution: 1. INITIAL, 2. UPDATE CONTRIBUTION, 3. INSERT METADATA, 4. CONFIRMATION:

Step 1. Starting a contribution

• Select the section and language of the manuscript and confirm by ticking the declarations necessary for the submission to be accepted into the process. Click the Save and Continue button.

Step 2. Uploading a contribution

• On this page, click on Upload File to open a window for inserting all the individual components of the article (anonymised text, Title page, Cover letter, Figure, Table, Other attachments). Select the appropriate article component, upload the file, and click Continue. Once checked, click Finish and then click Add another file to repeat the process with the other components of the article.
• Images – Please send image attachments in electronic form in tif, eps, or jpg formats. Images should be supplied in the required print quality (at 100% magnification the image must not be out of focus) as follows:
• - a picture one journal column wide must be at least 700 pixels (6 cm) wide,
• - an image two journal columns wide must be a minimum of 1500 pixels (12.5 cm) wide,
• - an image three journal columns wide must be at least 2200 pixels (18.5 cm) wide.
• Tables – Tables can be created using Microsoft Word (or another spreadsheet editor, e.g. MS Excel) which can be edited, not as an uneditable file (bmp, jpg, etc.). The same applies to charts.
• Once the files are uploaded, you can continue by clicking Save and Continue.

Step 3. Insert metadata

• Insert basic information about the article here: title and abstract in Czech or Slovak and English, title page with all authorsʼ names, list of affiliations, the language of the paper, keywords, authorsʼ contributions to the manuscript, declaration of conflict of interest and acknowledgement of supporting institutions (grants). For authors, please select which author is the main contact, i.e. corresponding author. For this author, it is essential to provide a complete address including email.
• Once completed, click Save and Continue.

Step 4. Confirmation

• Your contribution has been uploaded and is ready to be submitted. Click on Submit Post to complete the process. The author who has been selected as the main contact will receive email confirmation that the paper has been entered into the system and will be able to follow the progress of the paper through the editorial process after logging into the journal website.
• After all editorial editing and proofreading, a preview of your article will be sent to your email and you will be asked to proofread and approve the edited version for publication.
• In the event of questions or discrepancies, please do not hesitate to contact us at the following email address: lucie.simonidesova@carecomm.cz